MAJOR GRANT PROGRAM

INTRODUCTION

The Florida Sports Foundation, (Foundation), Grant Programs are designed to assist communities and host organizations in attracting sports events, which will generate significant out-of-state economic impact for the state of Florida.  The Foundation’s Board of Directors awards grants on a quarterly basis, and places emphasis on out-of-state economic impact, return on investment, community support and image value to the state.  Events that will be considered for grant funding include amateur events, collegiate events, or professional all-star games and championships, or other categories approved by the Foundation’s Board of Directors.  If you are an event holder, please contact an approved Foundation partner or sports commission in the area in which you desire to hold your event.  If you need assistance in locating a partner, please contact the Foundation.

The Foundation’s Grant program operates through its Sports Industry Partnership program, which encompasses all regions of the state of Florida.

Events will not be considered, unless approval is granted before the application process, for any of the Foundation’s Grant Programs if the event also receives funding from the state of Florida, its agency or state private partner, for the purpose of economic development or economic impact.  All events considered for grant funding are required to meet the criteria as indicated within these Policies & Procedures.

Policies & Procedures

GRANT IMPACT, SUPPORT & BIDDING:

1. An event must generate more than $500,000 in out-of-state economic impact and at least 600 out-of-state bed nights in order to be considered for funding.
2. For events that generate over $5 million in out-of-state economic impact, as well as at least 4,000 out-of-state bed nights, the applicant may be required to give a presentation to the Foundation Board of Directors (if it is the first time holding the event with an ask of over $100,000) at a regularly scheduled Board meeting.  Please contact the Foundation for a meeting schedule. Presentations should include a subject matter expert and an industry partner representative to discuss local economic impact.
3. The event must generate at least 80% of the applicant’s estimated impact or remain above an ROI of at least $150:1 to receive the full award.  If the impact is less than the estimate, but still exceeds the $500,000 threshold, the final payment will be pro-rated based on percentage of impact.  Natural Disasters and other incidents that may affect the impact generated by the event will be considered on a case-by-case basis.
4. The applicant is required to list local community financial support in an amount double the grant request. Local community support is defined as a monetary contribution funded by an entity of local government and/or by a Foundation Industry Partner/Regional Sports Commission in good standing.
5. Securing events by a bid remains the standard; however created or contracted events may be eligible. Applications should include information on the possibility of multi-year guarantees that the event will remain in Florida from the Rights Holder.
6. Funding shall be provided as reimbursement for approved actual expenditures upon completion of the event.
7. Any funds granted will be subject to audit by the State of Florida Office of the Auditor General, Chief Financial Officer and Office of the Chief Inspector General and the Grantor’s independent auditor.  By submitting an application, the applicant agrees to retain and maintain all records in connection with the event for a period of seven (7) years.
8. Grants are state funded and as such, are subject to all state funding audit requirements.

APPLICATION FOR FUNDING:

1. A Foundation Sports Industry Partner in good standing must fill out an application, which is found and submitted on the Foundation’s Grants section of the Foundation’s website at www.playinflorida.com/grantapplication/.
2. Applications must be submitted using the Foundation’s current online application form. Mailed or emailed applications and supporting documents will not be accepted.
3. Allowable expenses must be detailed on the application:  The applicant must provide a marketing/promotions plan, and must provide a detailed event budget.
4. Applications would include efforts to promote and further the Foundation mission and the State of Florida through the granted event.
5. The event must have the potential to bring out-of-town visitors that use commercial lodging establishments in the state of Florida.
6. The Foundation emphasizes the importance of tracking the number of overnight out-of-state visitors attending the event. Documentation must be provided and must include tracking backup for attendees or teams and hotel room nights.  Room block reports from hotels are the preferred method of reporting room data. This information will be used to help track the number of visitors attending the event.  Furthermore, this information helps determine the growth of a particular event. Subsequently, an event’s growth can impact the future funding level of the grant awarded to the organization.  If your event uses an advanced registration procedure, utilize the attached Visitor Tracking Form to gather the requested information.  Each participant/group should sign his or her name, hotel in which they are residing, number of rooms secured, number of days, and the number of guests staying in each room. If another method is used, please obtain Foundation approval. *Airbnb and other lodging accommodations may be included in the room nights tracking with the exception that bed tax is collected. Room night backup must be separated by type of accommodation and then may be subtotaled.
7. Grant applications will be reviewed on a quarterly basis, and applications are due no later than 5 p.m. on the deadlines listed below.  If the deadline falls on a weekend, then the applications are due no later than 5 p.m. on the Friday before the deadline.  No applications will be accepted beyond the deadline except in the case of extreme circumstances.
8. Grant applications must be submitted in the designated quarter based on the event start date. In the case that an event occurs in one quarter and ends in another, you will apply in the quarter which the event starts.
1. July 10 –These events must be held between October 1^st and December 31^st.
2. October 10 –These events must be held between January 1^st and March 31^st.
3. January 10 –These events must be held between April 1^st and June 30^th.
4. April 10 –These events must be held between July 1^st and September 30^th.

* Events with a short booking window that will be held prior to the dates listed above will be considered on a case-by-case basis.

*Industry partners who may need confirmation of funds at an earlier date may submit an application and provide an explanation. These applications will be considered on a case-by-case basis.

 

9. Completed applications are automatically submitted, via the website application form, to the Foundation for review. The applicant will receive a confirmation notice of submission.
10. All applications received for the quarter will be reviewed and compiled for the Foundation Grant Committee review for award recommendations to the Board of Directors at the next meeting.

NOTIFICATION:

Upon final approval by the Board of Directors, the Foundation will notify all applicants electronically, within one week following the Foundation Board Meeting.  Approved Grantees will receive an electronic copy of the Foundation's Grant Agreement along with their notification, which need to be electronically signed and returned to the Foundation.  After the document is electronically signed by the grantee and the Foundation, final copies will be disbursed to both parties. Applicants are asked not to contact members of the Grant Committee or Board of Directors.

GRANTED EVENT REQUIREMENTS:

1. The following requirements must be met prior to the event:
1. The Grantee must electronically sign the executed Grant Agreement. (After electronically signed by the Foundation, one will be returned for your records.). If your county requires the Grant Agreement to be hand signed, please print, sign, and send two copies of the contract to the Foundation., The Foundation will sign both and return one for your records.
2. The Grantee must provide proof of insurance, which lists Florida Sports Foundation as additional insured, with a minimum liability of $1,000,000 per occurrence.
3. The Grantee must agree to include the Foundation logo on program advertisement: in printed materials, appropriate event signage, website and other event related media.  All materials developed for the event must be submitted to the Foundation for approval, and include a link the Foundation website.
4. When applicable, the Grantee will include a Foundation Benefit Agreement for the event.
5. When applicable, the Grantee will agree to market and sell our Specialty License Plates, including, but not limited to, ads placed in programs and allowing the DMV FLOW Mobile at the site of the event.
6. The Foundation grant contract will contain other various requirements not listed herein and is subject to change per legislative session.
7. The Grantee shall notify the Foundation immediately if the event is canceled, postponed or rescheduled.
2. The following requirements must be met in order to disburse funds:
1. The Grantee will expend funds in accordance with allowable expense items as indicated below and within the Grant Agreement.

 

Allowable Expenses:

1. Promotion, marketing & programming
2. Paid advertising & media buys
3. Production & technical expenses; officials
4. Site fees, venue rentals, costs (contract help)
5. Rentals, insurance, rights fees, bid fees, sanction fees, non-monetary awards

 

Disallowable Expenses:

1. General and administrative expenses
2. Building, renovating and/or remodeling
3. Permanent equipment purchases
4. Debts incurred prior to the grant
5. Programs which solicit advertising
6. Hospitality or social functions including meals or banquets
7. Travel expenses
2. The Grantee will be reimbursed for proven payment of invoices that meet the allowables. Proof of payment includes:
1. A copy of the invoice(s) billed to the Grantee.
2. Canceled Grantee check(s), (front & back), and dated within the grant period, except for pre-paid bid fees; or proof of electronic funds transfers.
3. A copy of the contract between the Grantee and the Event Holder containing any financial obligations. This is only in the case that the Grantee reimburses the event holder for expenses incurred.
4. Inter-governmental transfers, dated within the grant period, and which details the payment number, payee, the event date, and/or the invoice.
3. Grantee will provide proof the Florida Sports Foundation logo and banner was displayed, inserted into program advertising, and included in any public service announcements and social media.
4. If the Grantee agreed to provide television spots for the event contingent per the grant award, then a schedule of the airtime should be included.
3. The following requirements must be met after the event:
1. With the exception of June events, the Grantee will complete an accounting of the event’s financial activity within 90 days after the completion of the event and provide documentation evidencing the direct impact of the event by completing and submitting a Post Event Report form. Documentation must include tracking backup for attendees or teams and hotel room nights. 
2. The Post Event Report form can be found and submitted on the Foundation’s Grants section of the Foundation’s website at www.playinflorida.com/grantapplication.   
   *All June events post event reports must be completed by September 1^st.

REIMBURSEMENT:

After the Foundation receives all of the Grant Agreement requirements and reviews the Post Event Report, the grant funds will be forwarded to the Grantee provided all conditions have been met.

.

Please contact staff, if you have any questions:

Michelle Roque

Director of Finance

Email:  mroque@playinflorida.com

Office:  850-577-7213

Melissa Estremera

Finance & Grant Coordinator

Email:  mestremera@playinflorida.com or grant@playinflorida.com

Office:  850-577-7214

The following is a checklist of items you will need to complete in order to receive funding:

• Read and electronically sign the contract and return to FSF
• Make sure a certificate of insurance naming Florida Sports Foundation is in place and a copy is sent to FSF at least 15 days prior to the event
• A post event report is required within 90 days of the event for disbursement and should include:
• Front and back copies of cancelled checks from grantee to the third party for reimbursable expenses
• An invoice supporting charges paid above
• Contract outlining financial obligations between grantee and event (if reimbursing event holder)
• Proof of exposure for FSF/photos of banners
• Room night tracking back up for attendees or teams and hotel room nights

Click here to download a copy of the policies and procedures for your records.

Small Market Grant

The Florida Sports Foundation’s (Foundation) Small Market Grant Program is designed to reach Florida’s rural and small market communities, or communities with small hotel inventory.  It is the intention of the Foundation to assist the small market areas, as identified below. Each year, the Foundation will evaluate the designated areas, which may result in reclassification.

The Foundation’s Small Market Grant Program operates through its Sports Industry Partnership program, which encompasses all regions of the state of Florida.  This program was created to assist events that normally will not exceed $500,000 in out-of-state economic impact, by offering a grant award not to exceed $5,000.

All events considered for grant funding are required to meet particular criteria as indicated within these Policies & Procedures.

This program is for the following Sports Industry Partners, who qualify for the Small Market Assistance, in these designated areas, for events to be held within their respective communities:

• Bradenton Area Sports Commission - (Manatee County)
• Central Florida Sports Commission - (Lake County)
• Daytona Beach CVB – (Volusia County)
• Punta Gorda/Englewood Beach Visitor & Convention Bureau - (Charlotte County)
• Citrus County Visitors Bureau – (Citrus County)
• Collier County Sports Council – (Collier County)
• Columbia County Sports Commission - (Columbia, Suwannee, Lake City Counties)
• Gainesville Sports Commission – (Alachua County)
• Ocala/Marion County Sports Commission - (Marion County)
• Pasco County Sports Commission - (Pasco County)
• Tallahassee Sports Council - (Leon County)
• Treasure Coast Sports Commission – (Indian River, Martin & St. Lucie Counties)
• Pensacola Sports Association (Escambia County)
• Santa Rosa County Board of County Commissioners
• Other small market areas not covered by a Sports Industry Partner may apply as approved by a neighboring Partner

Policies & Procedures

GRANT IMPACT:

1. Should the event generate less than the estimated impact, the event must remain above an ROI of at least $100:1 to receive the full award.
2. The applicant is required to list local community financial support in an amount equal to the grant request. Local community support is defined as a monetary contribution funded by an entity of local government and/or by a Foundation Industry Partner/Regional Sports Commission in good standing.
3. Any funds granted will be subject to audit by the State of Florida Office of the Auditor General, Chief Financial Officer and Office of the Chief Inspector General and the Grantor's independent auditor. By submitted an application, the applicant agrees to retain and maintain all records in connection with the event for a period of seven (7) years.
4. Grants are state funded and as such, are subject to all state funding audit requirements.

APPLICATION FOR FUNDING:

1. A Foundation Sports Industry Partner in good standing must fill out an application, which is found and submitted on the Foundation’s Grants section of the Foundation’s website at www.playinflorida.com/grantapplication/.  
2. Applications must be submitted using the Foundation’s application form online. Mailed or emailed applications and supporting documents will not be accepted.
3. Applications would include efforts to promote and further the Foundation mission and the State of Florida through the granted event.
4. The event must have the potential to bring out-of-town visitors that use commercial lodging establishments in the state of Florida.
5. The Foundation emphasizes the importance of tracking the number of overnight out-of-state visitors attending the event. Documentation must be provided and must include tracking backup for attendees or teams and hotel room nights. Room block reports from hotels are the preferred method of reporting room data. This information will be used to help track the number of visitors attending the event. Furthermore, this information helps determine the growth of a particular event. Subsequently, an event's growth can impact the future funding level of the grant awarded to the organization. If your event uses an advanced registration procedure, utilize the attached Visitor Tracking Form to gather the requested information. Each participant/group should sign his or her name, hotel in which they are residing, number of rooms secured, number of days, and the number of guests staying in each room. If another method is used, please obtain Foundation approval.
   *Airbnb and other lodging accommodations may be included in the room nights tracking with the exception that bed tax is collected. Room night backup must be separated by type of accommodation and then may be subtotaled.
6. Grant applications will be reviewed on a quarterly basis, and applications are due no later than the deadlines listed below.  If the deadline falls on a weekend, then the applications are due the Friday before the deadline. No applications will be accepted beyond the deadline except in the case of extreme circumstances.
7. Grant applications must be submitted in the designated quarter based on the event start date. In the case that an event occurs in one quarter and ends in another, you will apply in the quarter which the event starts.
1. July 10 –These events must be held between October 1^st and December 1^st.
2. October 10 –These events must be held between January 1^st and March 31^st.
3. January 10 –These events must be held between April 1^st and June 30^th.
4. April 10 –These events must be held between July 1^st and September 30^th.

* Events with a short booking window that will be held prior to the dates listed above will be considered on a case-by-case basis.

*Industry partners who may need confirmation of funds at an earlier date may submit an application and provide an explanation. These applications will be considered on a case-by-case basis.

 

8. Completed Applications are automatically submitted via the website application form, to the Florida Sports Foundation for review.
9. All applications received for the quarter will be reviewed and compiled for the Foundation Grant Committee review for award recommendations to the Board of Directors at the next meeting.

NOTIFICATION:

Upon final approval by the Board of Directors, the Foundation will notify all applicants electronically, within one week following the Foundation’s Board Meeting.  Approved Grantees will receive an electronic  copy of the Foundation’s Grant Agreement along with their notification, which need to be electronically signed and returned to the Foundation. After the document is electronically signed by the grantee and the Foundation, final copies will be disbursed to both parties. Applicants are asked not the contact members of the Grant Committee or Board of Directors.

GRANTED EVENT REQUIREMENTS:

1. The following requirements must be met prior to the event:
1. The Grantee must return two copies of the executed Grant Agreement. (After electronically signed by the Foundation, one will be returned for your records.). If your county requires the Grant Agreement to be hand signed, please print, sign, and send two copies of the contract to the Foundation. The Foundation will sign both and return one for your records.
2. The Grantee must provide proof of insurance, which lists Florida Sports Foundation as additional insured, with a minimum liability of $1,000,000 per occurrence.
3. Whenever possible, the Grantee will agree to include the Foundation logo or program advertisement on printed materials, appropriate event signage, website and other event related media. The logo and/or program advertisement must be preapproved by the Foundation, and will be provided upon request.
4. The Grantee shall notify the Foundation immediately if the event is canceled, postponed or rescheduled.

 

2. The following requirements must be met in order to disburse funds:
1. The Grantee will expend funds in accordance with allowable items as indicated within the Grant Agreement.

 

Allowable Expenses:

1. Promotion, marketing & programming
2. Paid advertising & media buys
3. Production & technical expenses; officials
4. Site fees, venue rentals, costs (contract help)
5. Rentals, insurance, rights fees, bid fees, sanction fees, non-monetary awards

 

Disallowable Expenses:

1. General and administrative expenses
2. Building, renovating and/or remodeling  
3. Permanent equipment purchases
4. Debts incurred prior to the grant
5. Programs which solicit advertising
6. Hospitality or social functions including meals or banquets
7. Travel expenses

 

2. The Grantee can expect reimbursement for proven Grantee payments of invoices, or a Grantee payment that is a result of an agreement with the payee, and if so used, a copy of that agreement must also be provided.  Proof of payment includes:
1. A copy of the invoice(s) billed to the Grantee;
2. Canceled Grantee check(s), (front & back), and dated within the grant period, except for pre-paid bid fees; or proof of electronic funds transfers.
3. A copy of the contract between the Grantee and the Event Holder containing any financial obligations. This is only in the case that the Grantee reimburses the event holder for expenses incurred.
4. Inter-governmental transfers, dated within the grant period, and which details the payment number, payee, the event date, and/or the invoice.
3. Whenever possible, the Grantee will use and provide proof of the use of the Foundation logo, photographs of any Foundation signage displayed during the event, and copies of any printed material or website page that contains the Foundation logo or advertisement.

 

3. The following requirements must be met after the event:
1. With the exception of *June events, the Grantee will complete an accounting of the event's financial activity within 90 days after the completion of the event and provide documentation evidencing the direct impact of the event by completing and submitting a Post Event Report form. Documentation must include tracking backup for attendees or teams and hotel/accommodation room nights.
2. The Post Event Report form can be found and submitted on the Foundation’s website at www.playinflorida.com/grantapplication/.
   *All June events post event reports must be completed by September 1^st.

REIMBURSEMENT:

After the Foundation receives of all Grant Agreement requirements and reviews the Post Event Report, the grant funds will be forwarded to the Grantee, provided all conditions have been met.

Please contact staff, if you have any questions:

Michelle Roque

Director of Finance

Email:  mroque@playinflorida.com

Office:  850-577-7213

Melissa Estremera

Finance & Grant Coordinator

Email:  mestremera@playinflorida.com or grant@playinflorida.com

Office:  850-577-7214

The following is a checklist of items you will need to complete in order to receive funding:

• Read and sign both contracts and return to FSF
• Make sure a certificate of insurance naming Florida Sports Foundation is in place and a copy is sent to FSF at least 15 days prior to the event
• A post event report is required within 90 days of the event for disbursement and should include:
• Front and back copies of cancelled checks from grantee to the third party for reimbursable expenses
• An invoice supporting charges paid above
• Contract outlining financial obligations between grantee and event (if reimbursement event holder)
• Proof of exposure for FSF/photos of banners
• Room night tracking back up for attendees or teams and hotel room nights

Click here to download a copy of the policies and procedures for your records.

Sports Industry Conference

Assistance Grant

The Florida Sports Foundation’s (Foundation) Sports Industry Conference Assistance (SICA) Program is designed to assist communities in attracting legitimate event rights holders to market the state of Florida and generate viable event sales leads. The SICA goal is to host Event Business opportunities throughout the State.  Conferences that will be considered for assistance include tradeshows, conferences or association meetings whose attendees include legitimate event rights holders willing to conduct business in Florida.

The Foundation’s SICA Program operates through its Sports Industry Partnership program, which encompasses all regions of the state of Florida. 

Events will not be considered, unless approval is granted before the application process, for any of the SICA Programs. All events considered for assistance are required to meet particular criteria as indicated within these Policies & Procedures.

FUNDS:

1. Any funds granted will be subject to audit by the State of Florida Office of the Auditor General, Chief Financial Officer and Office of the Chief Inspector General and the Grantor's independent auditor. By submitting an application, the applicant agrees to retain and maintain all records in connection with the event for a period of seven (7) years.

2. Grants are state funded and as such, are subject to all state funding audit requirements.

APPLICATION FOR FUNDING:

1. All awards begin with an application, which must be submitted by a Foundation Sports Industry Partner in good standing.  Applications can be found and submitted on the Foundation’s Grants section of the Foundation’s website, www.playinflorida.com/grantapplication/.
2. Applications must be submitted using the Foundation’s application form. Mailed or emailed applications and supporting documents will not be accepted.
3. The Foundation emphasizes the importance of tracking the number of overnight out-of-state visitors attending the event. Documentation must be provided and must include tracking backup for attendees or teams and hotel room nights. Room block reports from hotels are the preferred method of reporting room data. This information will be used to help track the number of visitors attending the event. Furthermore, this information helps determine the growth of a particular event. Subsequently, an event's growth can impact the future funding level of the grant awarded to the organization. If your event uses an advanced registration procedure, utilize the attache Visitor Tracking Form to gather the requested information. Each participant/group should sign his or her name, hotel in which they are residing, number of rooms secured, number of days, and the number of guests staying in each room. If another method is use,d please obtain Foundation approval.
   *Airbnb and other lodging accommodations may be included in the room nights tracking with the exception that bed tax is collected. Room night backup must be separated by type of accommodation and then may be subtotaled.
4. Grant applications will be reviewed on a quarterly basis, and applications are due no later than the deadlines listed below.  If the deadline falls on a weekend, then the applications are due the Friday before the deadline. No applications will be accepted beyond the deadline except in the case of extreme circumstances.
5. Grant applications must be submitted in the designated quarter based on the event start date. In the case that an event occurs in one quarter and ends in another, you will apply in the quarter which the event starts.
1. July 10 –These events must be held between October 1^st and December 31^st.
2. October 10 –These events must be held between January 1^st and March 31^st.
3. January 10 –These events must be held between April 1^st and June 30^th.
4. April 10 –These events must be held between July 1^st and September 30^th.

* Events with a short booking window that will be held prior to the dates listed above will be considered on a case-by-case basis.

*Industry partners who may need confirmation of funds at an earlier date may submit and application and provide an explanation. These applications will be considered on a case-by-case basis.

 

6. Completed Applications are automatically submitted via the website application form, to the Florida Sports Foundation for review.
7. All applications received for the quarter will be reviewed and compiled for the Foundation Grant Committee review for award recommendations to the Board of Directors at the next meeting.

NOTIFICATION:

Upon final approval by the Board of Directors, the Foundation will notify all applicants electronically, within one week following the FSF Board Meeting.  Approved Grantees will receive an electronic copy of the Foundation’s Grant Agreement along with their notification, which need to be electronically signed and returned to the Foundation. After the document is electronically signed by the grantee and the Foundation, final copies will be disbursed to both parties. Applicants are asked not the contact members of the Grant Committee or Board of Directors.

SICA PROGRAM REQUIREMENTS:

1. The following requirements must be met prior to the event:
1. The Grantee must electronically sign the executed Grant Agreement. (After electronically signed by the Foundation, one will be returned for your records.). If your county requires the Grant Agreement to be hand signed, please print, sign, and send two copies of the contract to the Foundation. The Foundation will sign both and return one for your records.
2. Whenever possible, the assistance recipient must agree to include the Foundation logo on program advertisement in printed materials, or upon any other event related media, or upon appropriate event signage or displays during the event or website acknowledgment.   The logo and/or program advertisement must be preapproved by the Foundation, and will be provided upon request.
3. The assistance recipient shall negotiate two free conference registrations (if applicable) and two complimentary rooms at host hotel for Foundation staff.
4. The assistance recipient must negotiate at least one (1) event function to market the state of Florida and for the Foundation’s industry partners to attend.
5. The grantee shall notify the Foundation immediately if the event is canceled, postponed or rescheduled.

 

2. The following requirements must be met in order to disburse funds:
1. The Grantee will expend funds in accordance with allowable expense items as indicated below and within the Grant Agreement.

 

Allowable Expenses:

1. Promotion, marketing & programming
2. Paid advertising & media buys
3. Production & technical expenses; officials
4. Site fees, venue rentals, costs (contract help)
5. Rentals, insurance, rights fees, bid fees, sanction fees, non-monetary awards
6. Required hospitality or social functions including meals or banquets

 

Disallowable Expenses:

1. General and administrative expensesL
2. Building, renovating and/or remodeling  
3. Permanent equipment purchases
4. Debts incurred prior to the grant
5. Programs which solicit advertising
6. Travel expenses

 

2. The Grantee will be reimbursed for proven payment of invoices that meet the allowables. Proof of payment includes:
1. A copy of the invoice billed to the Grantee;
2. Canceled Grantee checks, (front & back), and dated within the grant period, except for pre-paid bid fees; or proof of electronic funds transfers.
3. A copy of the contract between the Grantee and the Event Holder containing any financial obligations. This is only in the case that the Grantee reimburses the event holder for expenses incurred.
4. Inter-governmental transfers, dated within the grant period, and which details the payment number, payee, the event date, and/or the invoice.
3. Whenever possible, Grantee will provide proof the Florida Sports Foundation logo and banner was displayed, inserted into program advertising, and included in any public service announcements and social media.
4. If the Grantee agreed to provide television spots for the event contingent per the grant award, then a schedule of the airtime should be included.

 

3. The following requirements must be met after the event:
1. With the exception of *June events, the Grantee will complete an accounting of the event’s financial activity within 90 days after the completion of the event and provide documentation evidencing the direct impact of the event by completing and submitting a Post Event Report form. Documentation must include tracking back up for attendees or teams and hotel room nights.
2. The Post Event Report form can be found and submitted on the Foundation’s Grants section of the Foundation's website at www.playinflorida.com/grantapplication/.
   *All June events post event reports must be completed by September 1^st.

REIMBURSEMENT:

After the Foundation receives all of the Grant Agreement requirements and reviews the Post Event Report, the grant funds will be forwarded to the Grantee provided all conditions have been met..

Please contact staff, if you have any questions:

Michelle Roque, Director of Finance

Email:  mroque@playinflorida.com

Office:  850-577-7213

Melissa Estremera

Finance & Grant Coordinator

Email:  mestremera@playinflorida.com or grant@playinflorida.com

Office:  850-577-7214

The following is a checklist of items you will need to complete in order to receive funding:

• Read and electronically sign the contract and return to FSF
• Make sure a certificate of insurance naming Florida Sports Foundation is in place and a copy is sent to FSF at least 15 days prior to the event
• A post event report is required within 90 days of the event for disbursement and should include:
• Front and back copies of cancelled checks from  grantee to the third party for reimbursable expenses
• An invoice supporting charges paid above
• Proof of exposure for FSF/photos of banners
• Room night tracking back up for attendees or teams and hotel room nights